Tips 2-5 showed you how to set up your home directory folders and files as well as set some of the software options for file maintenance. In this issue of Technology Tip of the Week, we will finalize virtual organizing with Pegasus Mail.

Tip #6: Where did I put that email?

Definitions: Preferences/Options: Preferences and options allow the user to modify the existing program for his/her personal style. A separate software file is used to keep track of such housekeeping items including standard fonts, colors, toolbars and file saving.

Filing Tray versus Message Folder: A message folder is basically a folder - not unlike the folders you have created in the past for organizing your work. A filing tray is more of a master folder from which multiple subfolders (message folders) can be created and organized. You may think of this type of structure as a family tree.

1. Saving Locations in Pegasus Mail: Pegasus Mail has the capability to make saving files a little easier than we described in the past two issues of this flyer. Primarily, Pegasus allows you to save in separate folders, exclusively for email purposes. In addition, you can request that Pegasus let you know when the recipient has received and read your email... well, not read really - opened and perhaps viewed.
   
   
   
   Open Pegasus mail. The yellow folder on the toolbar menu is for working with personal folders. Click on it.
   
   The following screen (or one like it) appears.

   
   
   To create a new mail folder, click on New... The following appears:
   
   
   
   Enter a name for this new folder (or select filing tray as explained previously) and click OK.

2. Saving to your new Locations with existing mail: If you plan to organize present mail - that is, the mail you see when Pegasus first opens, highlight that email piece and click on the Move button. You will be prompted for a folder as seen above. Select the appropriate folder and double-click. The email will be sent to that folder. To retrieve that email at a later date, go to the folders icon and double-click on the appropriate folder. The email will be there.

3. Saving to your new Locations with new mail: When you forward or compose new mail, you are prompted with a number of options as shown in the next pane.

   To ensure that you have a copy of your newly composed email, check the
   
   
   
   Copy self box. You will immediately have a copy of your email in your COPYSELF folder.